Sending a fax online is pretty much like sending an email, so if you have been sending e-mails for the past years you should not have any trouble at all with email faxing. To start, you will need to sign up with a web fax service. You don’t even really need to invest any money at this stage since many fax providers offer nowadays free 30 day trials with many benefits.

After signing up you will be able to use your email address to send a fax, so next time you won’t even have to think about turning on the big, bulky an outdated traditional fax machine.

Here’s a great image that pretty much explains how fax email services work (I found this on MyFax’s website, so credits go to them).

How do email fax services work explained

Okay, so you open a new message to send and on the “To:” field you enter the number you want to send a fax to in the following way: faxnumber@faxservice.com. When you do this, the fax service will process your faxing request through their fax servers.

All documents you want to send as fax, must be attached in the email. Depending on your fax email service provider, you will be able to handle different file formats, however the market standard is to manage common “office formats” such as Word documents, Adobe PDFs, and of course the TIFF file format, used by fax machines.

If you want to insert text on the cover page, you can do so by typing the text on the message field. Finally, you press SEND, and that’s it. As you can see it is way simpler than pressing various buttons on a fax machine and it delivers your documents with speed and clarity.

You can also send a fax through each of fax service provider’s interface. Choosing a service with a friendly interface can save you a lot of trouble in the future. The process is very similar and of course very easy.

Email fax services help you to save money by replacing your traditional fax machine. Traditional fax machines are very important to business, as you do need faxes, but they cost money to run. You have to worry about the long distance costs, the costs of the machine, the paper and toner that you need for the machine, and other types of fees that you will have with fax machines. Without them, however, you can’t accept information from clients or customers that need to send faxes, and it is going to be even harder for you to figure out what you are going to do.

Therefore, you should look in to email fax services. These are services that you can use instead of your traditional fax machines. They are going to allow you to have plenty of chances to send and receive faxes, but you’ll also be able to save money.

With email fax services, you still have that fax number that you need to have so that people can send you faxes. However, when the fax arrives, it is converted to a digital file and goes to your email inbox instead. This means that you only have to print it out if you need it, but you can save it digitally, and do whatever you need to do with it in the meantime. It also means that you are going to be able to decide which of the faxes will get printed and which won’t, instead of, like with a traditional fax machine, where they are all printed.

The other step in a fax machine is actually sending faxes, and with email fax service, you can do this as well. However, you also use your email to send faxes. You can send faxes through your email to traditional fax numbers, and on the other end, the faxes will arrive just as if you have sent them in a traditional manner. This is going to be great for you, because it means that you can have the right type of fax for your needs, no matter what those needs are. With the best email fax services, you should be able to get the right faxes at the right time, and send just what you need, whenever you need it.

If you are unsure whether to spend money on getting to find the best email fax service, know that most providers offer free trials of their service for as long as 30 days.  This is more than enough time to send any urgent fax and at the same time take advantage of their features.  Later on, you can decide if you want to keep using the fax service for a monthly fee or better try another email fax service provider.